Data Custodians, Data Stewards, Data states, Data subject

In addition to Data Owners, Data Controllers, and Data Processors, there are two other important roles in data management: Data Custodians and Data Stewards. Here’s an overview of these roles and their responsibilities:

Data Custodians:

Role: Data Custodians are responsible for the safe custody, transport, storage, and management of data. They implement and enforce policies and procedures set by Data Owners and ensure the operational aspects of data management.

Responsibilities:

• Ensuring data is stored securely and backed up regularly.

• Managing access controls and ensuring that only authorized users can access the data.

• Maintaining data integrity and availability.

• Implementing technical measures to protect data (e.g., encryption, firewalls).

• Performing regular audits and monitoring to detect and respond to security incidents.

Examples:

• IT staff responsible for managing databases and storage systems.

• System administrators who manage user permissions and data access controls.

Data Stewards:

Role: Data Stewards are responsible for ensuring the quality and integrity of data. They manage data governance processes and ensure that data is used appropriately and consistently across the organization.

Responsibilities:

• Defining and maintaining data standards and policies.

• Ensuring data accuracy, consistency, and completeness.

• Facilitating data governance practices and ensuring compliance with data policies.

• Working with data users to understand their needs and ensure data meets business requirements.

• Educating and training staff on data management best practices.

Examples:

• A data governance manager overseeing data quality initiatives.

• A business analyst ensuring that customer data is accurate and consistent across different systems.

Summary:

• Data Custodians: Focus on the technical and operational aspects of data management, ensuring data security, integrity, and availability. They implement the policies set by Data Owners.

• Data Stewards: Focus on the quality, consistency, and governance of data. They work to ensure that data is accurate, well-managed, and meets the organization's standards and requirements.

Both roles are crucial for effective data management and work together to ensure that data is both secure and of high quality.

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Data States

• States

  • Data at rest

  • Data in transit

  • Data in use

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Data subject In data privacy, the data subject describes an individual with personal data. Payment details and shipping addresses describe personal information from a data subject.

Processor A data processor performs some type of action to the data, and this is often a different group within the organization or a third-party company. In this example, the third-party financial organization is the data processor of the employee's financial data.

Owner The data owner is often an executive of the company and is ultimately responsible for the use and security of this data.

Controller A data controller manages the data. In this example, the human resources team would control the access and use of the employee data.

Custodian A data custodian is responsible for the accuracy, privacy, and security of the data. Many organizations will hire data custodians to ensure all data is properly protected and maintained.